Summary:
Support the Senior Contracts Officer with the delivery of Barcud’s Planned Maintenance and Compliance programmes through robust contract management that enables Barcud to meet its business objectives and the needs of its tenants
About Us:
In 2018, the voluntary Boards of both Tai Ceredigion and Mid-Wales Housing Association announced that they had started on a journey of exploring closer collaboration between the two landlords.
By doing so, the new organisation is in a position to develop even more affordable homes and provide more significant employment and training opportunities for staff and tenants within the mid and west Wales region. The merger brings exciting new opportunities for tenants, residents, employees and local businesses.
Find out more about us here
Job Role:
Key Responsibilities
- Manage and monitor contracts of providers undertaking Planned Maintenance and Compliancy activities for Barcud, ensuring that a high-quality service is being consistently delivered and Value for Money obtained throughout..
- Support the development of Barcud’s Planned Maintenance programme, providing technical input relating to the condition of the Association’s stock.
- Provide or obtain specialist technical advice for colleagues regarding any structural defects, construction failures or Health & Safety issues as well as instigating and maintaining any monitoring regime necessary in relation thereto.
- Devise work specifications, ensuring that all works are completed to a high standard and follow Barcud’s Health & Safety, operational and financial procedures.
- Assist with the development and implementation of process and procedures related to WHQS2 compliancy and planned maintenance.
- Provide a customer-focused Planned Maintenance service to Barcud’s tenants and leaseholders.
- Undertake and assist with the delivery of a rolling programme of stock condition surveys that ensures condition information held about Barcud’s properties is accurate and complete.
- Obtain all necessary approvals for proposed planned programmes of work, such as CDM, health, safety approvals, and contractor approvals.
- Assist in compilation of contract documentation; ensuring accurate records are kept on contracts and all associated warranties and any evidence of permissions obtained are kept on file.
- Monitor the performance of contracts, identifying issues when they arise with providers and reporting these issues to relevant senior members of staff to ensure their swift resolution.
- When required, work with Procurement staff to obtain new contracts to carry out works related to Planned Maintenance and Compliancy.
- Monitor the progress of planned programmes of work against timescales, advising colleagues of delays.
- Monitor the budgets and risk of planned programmes of work, reporting to senior staff when pre-specified thresholds may be breached as per Barcud’s procedures.
- Ensure Barcud’s properties are safe for occupants, through the management of works connected to Health & Safety.
- Assist with the preparation of insurance claims arising from latent defects.
- Provide specialist advice related to Planned Maintenance to colleagues across Barcud.
- Respond to tenant enquiries related to Planned Maintenance, ensuring technical information is disseminated successfully and clearly.
- Receive requests from tenants for repairs and maintenance, integrating these into service delivery and raising repairs / equipment requests as necessary
This job description is not intended to be an exhaustive list and in view of changing demands, legislation, and regulations, these duties may be reviewed and revised as deemed reasonable and appropriate.
Download the job description and person specification here
Additional Information:
Salary (pro rata): £31,570.00 – £35,583.00
Hours and Contract Type: 37 Hours, Full Time, permanent
Responsible to: Senior Contracts Officer
Department: Development and Asset Management
Location: Aberystwyth and Lampeter (Ceredigion)
To Apply:
Closing date: 17 January 2025 (midday)
(Please note that applications received after this deadline will not be accepted).
Interview date: 30 January 2025
To apply please follow the link below.
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